Payments for having GP Registrars in GP TermsPractices that have GP Registrars in the first 6 months and second 6 months of General Practice are required to provide formal, set-aside time for Practice-based teaching each week during the placement, and are therefore able to claim Practice subsidy and teaching allowance.
In order to claim Practice subsidy and teaching allowance, CSQTC training Practices must:
- Invoice CSQTC on a monthly basis.
- Ensure that each invoice submitted to CSQTC for the purpose of claiming Practice subsidy and teaching allowance is accompanied by an accurately completed Monitoring Data and Teaching Log form.
- Invoices and Monitoring Data and Teaching Log forms for each month are due on the 20th day of the following month.
- The Practice should refer to the GP Term Placement Schedule which it will have received from CSQTC for the GP Registrar’s placement. The schedule contains details of the weekly teaching for the GP Registrar, the minimum teaching required overall for the placement, and the Practice payments for the placement (weekly subsidy, hourly teaching rate, and overall payments for the placement).
- Practices must submit the Monitoring Data and Teaching Log (MDTL) form each month.
- Practices should also invoice CSQTC each calendar month and submit this invoice with the completed Monitoring Data and Teaching Log form.
- If a Practice is experiencing difficulties in submitting the MDTL forms and/or invoices on a monthly basis and by the due date, then this should be communicated to the CSQTC Financial Administration Department.
- A suggested GP Term invoice proforma and the GP Term Invoice sample can be downloaded onto your computer’s hard drive and saved as a master form, so that it can be copied each month. Practices are welcome to use their own tax invoice formats from their computerised accounting systems, however they should ensure that their invoices contain all the required information as documented on the suggested invoice proforma.
- Joint Teaching. If a Practice has more than one GP Registrar, separate invoices should be submitted for each individual GP Registrar. However, where the potential for joint teaching hours exists, the Practice should invoice for actual teaching hours carried out and not the nominal hours credited to each GP Registrar. It should also be clearly indicated which teaching hours are joint and which are individual. Practices should note that joint teaching can be undertaken for GP Registrars, other than the 1 hour protected, contiguous teaching time required for each individual GP Registrar. Please refer to the Best Practice Tips for clear instructions on recording and invoices for joint teaching.
- At the commencement of each first year GP Term placement (usually in 6 or 12 month blocks), each Practice is sent a GP Term Placement Schedule for each GP Registrar which details the weekly Practice subsidy, hourly rate for teaching allowance, recommended weekly teaching hours required, and total teaching allowance and Practice subsidy payable for the placement. This will guide the Practice as to how much teaching should be done and how much it can invoice CSQTC for subsidy and teaching allowance on a monthly basis and in total.
- By the 20th day of each calendar month, the Practice should invoice CSQTC for the Practice subsidy to which it is entitled and the actual number of teaching hours (teaching allowance) undertaken for the previous month. Up to the maximum payment entitlement as per the GP Term Placement Schedule can be paid by CSQTC.
- It is recommended that Practice-based teaching occur on a regular basis and hence we have recommended weekly hours.
- Practices should keep a continuous record of the number of teaching hours undertaken and invoiced.
- Accurately completed tax invoices will be processed immediately, provided they are accompanied by accurately completed MDTL forms. In these cases, payments should be received by the Practice withing 7 working days.
- Inaccurate tax invoices and/or MDTL forms received at CSQTC will be queried by CSQTC immediately and the Practice contacted no later than 7 working days from the receipt of the documents so that the inaccuracies can be corrected and payment processed as soon as possible.
- Remittance advice is emailed by CSQTC when payments are made. Should you receive a payment from CSQTC without the corresponding remittance advice, please contact the Finance Officer at the CSQTC Brisbane Office.